Free Garment Quality Control Checklists

Minimize the need for product rework and returns using a mobile-ready quality control tool and checklist for garment quality officers.

quality control inspector doing garment quality control checklist|garment quality control officer checking a product|garment quality control checklist|Garment Quality Control Checklist

What is a Garment Quality Control Checklist?

A garment quality control checklist provides a clear outline of all the quality standards and product specifications expected of sampled garments prior to bulk production. Also called an inspection criteria sheet (ICS), the garment quality control checklist can be used by quality control inspectors of both the supplier and manufacturer to minimize laborious rework that leads to waste and financial loss.

5 Red Flags to Lookout For During Garments Quality Control

Reworks, due to garment defects and quality control issues, have been quite usual for the garment manufacturing industry. These result in manufacturers and suppliers wasting valuable time and money due to red flags that could have been caught early on.

When creating garments quality control checklists, here are 5 red flags quality control officers should watch out for to ensure a streamlined garments quality control process:

1. Communication Gaps

Misunderstandings are one of the main reasons that lead to disjointed garment quality assurance procedures. This red flag can lead to critical information not being passed to the right people at the right time, or inspection procedures that cannot be easily understood by garment quality inspectors. 

What to do: Garment suppliers and manufacturers should constantly communicate and collaborate to ensure that everyone has the same level of understanding of product and packing requirements. Addressing communication gaps early on will help address any issue that may arise in a timely manner and avoid delays that hamper manufacturing timelines.

2. Insufficient Information

Garment quality officers should keep a keen eye on every detail of garment quality control processes. Incomplete tech packs (a design blueprint) and incoherent statements of quality standards are warnings that should be immediately rectified to avoid misinterpretation, frustration, and additional production costs.

What to do: A detailed and comprehensible garment quality control checklist will play a crucial role in how the finished garment meets the required specifications. Clarify requirements for testing procedures, desired sample size, testing schedules, and the garment quality control professional who is assigned to conduct the tests.

3. Lack of Staff Training

If checkers do not have a complete understanding of the level of quality expected of the products, low-quality garments would most likely end up on the sales floor, resulting in unsatisfied customers.

What to do: Quality inspectors play an important role in ensuring that only high-quality garments reach customers. It is important that they receive appropriate job training in order for them to properly carry out the process with a garment quality control checklist.

4. Faulty Garment Machinery and Equipment

Apart from being aware of potential communication and training gaps, garment quality officers should also pay attention to garment manufacturing hardware. There may be faulty machinery that may not have been maintained for years which can result in cutting, sewing, needling, and pressing garment defects.

What to do: Inspection of garment machinery and equipment can be included in a garment quality control checklist to ensure that no malfunctioning machines are in the line.

5. Frequent Changes in Production Planning

There may be designers or buyers that will send instructions to suddenly revise the design even when production is about to start. Abrupt changes, big or small, can significantly affect the production timeline and cause major delays and low-quality garments.

What to do: To address this red flag, the garment quality control checklist can be used to stipulate deadlines and the maximum frequency for changes in the design or production process. Stakeholders must agree to abide by the terms to maintain a smooth production timeline.

How to Check Quality of Garment in Five Steps

Before starting each quality control inspection, internal and third-party quality control officers should have a clear set of requirements to compare with for the particular batch of garments. Once it’s secured, include all the key information needed to distinguish this batch from others, like the product order number, product description, and item number.

Then, proceed to the quality check by following these steps: 

1. Check garment style and color

Perform a visual and detailed inspection of the garment’s color and style. Watch out for defects such as wrong color shade, incorrectly placed accessories, use of different materials and fabrics, or any other observations that are not according to the set specifications. It will be helpful to attach a photo or video as proof of the recognized defect.

2. Measure garment dimensions

Measurement is also one of the most important elements to inspect during garment quality control checks. Clothing done by hand is especially prone to dimension errors compared to those sewn using machines. As such, checking and taking note of the measurements help ensure that customers won’t receive wrongly-sized items. 

3. Review quantity conformity

Provide the essential details regarding the number of items in the inspected batch. This can include elements such as product reference number, order quantity, and available quantity based on pieces packed and unpacked, among others. Declaring and taking note of these details can help ensure that items are according to the expected quantity.

4. Do physical tests for buttons, zippers, and other accessories

Specify the number of sample tests per batch and do a physical inspection of them. The goal is to make sure that the items are durable and free of underlying defects. This process typically consists of a pull test, fatigue test, stretch test, and buttonhole test.

A pull test involves pulling accessories with a fixed force for around 10 seconds. A fatigue test, on the other hand, involves QC inspectors repeatedly testing the accessories for their intended use at least 50 times. To be considered a pass, the accessories must remain undamaged after the test.

Stretch tests are mainly for elastic fabrics and straps where they are pulled and tested for proper elasticity without the fibers of the clothing breaking. Meanwhile, buttonhole tests, as the name suggests, are where buttons and buttonholes are checked for defects such as incorrectly-sized holes, incomplete stitching, or uncut holes. 

5. Inspect marking, label, and packaging

Lastly, quality check tests also involve inspecting the overall packaging of the products to ensure that it complies with brand specifications, market regulations, and industry standards. Accurate product labeling is also legally required in many markets, and failure to meet these requirements can result in fines and other penalties.

Following the above steps is easier when businesses and quality control officers use tools, such as digital apps or pre-made and highly-customizable garment quality control checklists.

Key Elements of an Effective Garment Quality Control Checklist

For an efficient and effective garment quality control process, what should a comprehensive checklist really include? To make it easier for you to find a reference, we’ve listed the essential items below:

  • Date and location of inspection/quality check
  • Inspector’s name
  • Report number
  • Client
  • Supplier
  • Product description
  • Product order number
  • Item number
  • Order quantity
  • Inspection type
  • Sampling standard
  • Specification sheet
  • Style and color conformity
  • Measurement check
  • Quantity check
  • Marking/label/packaging
  • Pull test
  • Fatigue test
  • Stretch test
  • Buttonholes test
  • Completion

FAQs About Garment Quality Control

QS or quality system is the list of factors that help classify a garment or a batch of them to be of the right quality according to set specifications. These factors typically include aspects like performance, reliability, durability, and visuals.

AQL means “Acceptable Quality Level,” and it is a statistical tool used to determine the maximum number or percentage of defects that are considered acceptable in a sample of products. This can be used by customers as a basis for whether to accept or reject a particular set of products.

Aside from being accountable to customers, regular quality control checks on your garments and products are essential for enhancing brand trust and minimizing risks of issues. They also help ensure compliance with existing industry regulations.

Jona Tarlengco
Article by

Jona Tarlengco

SafetyCulture Content Specialist
Jona Tarlengco is a content writer and researcher for SafetyCulture since 2018. She usually writes about safety and quality topics, contributing to the creation of well-researched articles. Her years of experience in one of the world’s leading business news organisations helps enrich the quality of the information in her work.

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